INFORMATION TO DATA SUBJECTS REGARDING THIS WEBSITE

This page contains a description of the policies for managing the website in regard to processing the personal data of the users who visit the site and their privacy. This information is provided pursuant to article 13 of Italian and European Privacy Code, Legislative Decree no. 196/2003 and GDPR 679/2016 – Laws concerning the Protection of Personal Data and the individuals who interact with the web services of Pellicano Hotels, which is accessible by telematics means through the following web address: http://www.pellicanohotels.com – to the home page of the official website of “Il Pellicano” and “La Posta Vecchia” Hotels.

This informative note is provided only for the aforementioned website and not for other websites eventually accessed by the user through links.

This informative note is also in conformance with Recommendation no. 2/2001 that the European Authorities for protection of personal data, united with the Group instituted by article 29 of European Directive no. 95/46/CE, adopted on May 17, 2001 in order to identify a few minimum requisites for processing the on-line collection of personal data, and in particular, the manners, times and nature of the information that the data controller must provide the user when they access the web page, regardless of the purpose of the access.

THE “DATA CONTROLLER”

Following access to this website, data pertaining to persons that are identified or identifiable may be processed. The “Data Controller” of the personal data collected following a visit to our website or any other data used for providing our services is IL PELLICANO S.p.A., Monte Argentario (GR), fr. Porto Ercole, Loc. Sbarcatello.

PLACE WHERE DATA IS PROCESSED

Data processing pertaining to the web services of this website [physically hosted by provider RELACTIONS ("www.www.relactions.com") by  servers located in Chicago (USA), appointed as Data Processor Responsible according art. 28 GDPR 679/2016]  is carried out at the aforementioned headquarters and said data is processed only by the technical personnel in charge of processing of the Data Processing Office, or by eventual persons in charge of processing who are entrusted to process occasional maintenance operations.

The personal data obtained from the users who submit hotel reservation requests or through informative material (informative notes, newsletters, registration, etc.) is used only to carry out the services or assistance requested and is not transmitted to third parties, except in the following possible:

  • Business partners of Pellicano Hotels to whom the Data Controller transmits the data exclusively in order to avoid on-line reservations, Leading Hotels / TRUST (www.yourreservation.net);
  • Persons, companies or professional offices who lend assistance and consulting services to Il Pellicano S.p.A. concerning accounting, administrative, legal, financial and tax matters;
  • Subjects who are authorized to have access to the data by law or through requests by the authorities;

TYPES OF DATA PROCESSED

Navigational data

The informatics systems and the software procedures used for the functioning of this website, during their normal functioning, acquire some personal data for which the transmission of said data is implicit in the use of Internet communication protocols. This concerns information that is not collected in order to be associated with identifiable interests but due to its nature, through elaboration and association with data obtained by third parties, could allow identification of the user. The data which fall within this category are: the IP address or the name and domain of the computer used by the user who accesses the website, the address which is revealed in the URI (Uniform Resource Identifier) of the resources requested, the time of the request, the method used in submitting the request to the server, the dimensions of the file obtained as a response, the numerical code indicating the server response status (successful, error, etc.) and other parameters pertaining to the operating system and the informatics used by the user.
This data is used only to gather anonymous statistical information regarding the use of the website and to control its correct functioning and is cancelled immediately after elaboration. The data may be used for ascertaining responsibility in the case of hypothetical informatics crimes damaging to the website: except in this last case, the data of the web contacts cease to exist after seven days.

Data voluntarily provided by the user

The optional, explicit and voluntary sending of E-mail to the addresses indicated in the website results in the successive obtainment of the address of the sender which is necessary in order to respond to the request, as well as the eventual ulterior personal data inserted into the message(s). Specific information for synthesis will be progressively reported or seen in the website pages that are designed for particular services and requests.

Data will be retained only for registration request to send the newsletters or special offers and will not be disclosed to anyone. The personal information regarding the individual who visited the website is not collected or used. The visitors remain anonymous. The only exception to this rule concerns the information for personal identification needed to fulfill the contractual obligations of reservations on behalf of the user.

Reservations

In the event of reservations made through the website, the user must provide his name, address, telephone number and information regarding the payment manners and credit card used. Pellicano Hotels will use said information only for elaboration of the reservations and to send specific information, which is relevant to the confirmation of said, such as a receipt, the reservation code and the conditions. The information provided will not be used for marketing purposes and will not be sold, transmitted, given by contract or sent to third parties an any way, with the exception of our provider of on-line reservation services, Leading Hotels and Trust International Hotel Reservation Services Gmbh, only for online reservations purposes. In any event, the provider of on-line reservation services guarantees the use of scrupulous procedures in order to protect the navigational data and the use of particular precautions to protect the data pertaining to the credit card, which is provided during on-line reservations.

PERSONAL DATA PROCESSING COLLECTED FROM CURRICULUM VITAE

Pellicano Spa accept Personal Curriculum Vitae of possible candidates both on paper and in an electronic format. Sending spontaneous and voluntary of the Curriculum Vitae data will be considered as implicitly informed consent by the data subjects for personal data processing contained, only following the purposes related to the selection of potential candidates.

The data processed for the purpose of selection of candidates are personal useful to search for the particular profile. In general, the nature of the data is normal, except in some cases where you may indicate any sensitive data necessary to identify the specific requirements of the regulations, such as specifying a particular protected classes, the suitability for certain jobs and / or start-ups required, within the limits set by the General Authorisations of the Garante no. 1 and 2 of December 15, 2016, (Published in the Official Gazette no. 303 of December 29, 2016);

The provision of data relating to the selection of candidates is required. Any refusal to provide such data makes it impossible to perform an orderly selection and the possible recruitment. The data in question will not be disclosed to anyone.

General Rules for sending the CV

Any CV received spontaneously, replying to a job advertisement, will be stored directly by person in charge of the processing in accordance with the safety guidelines of personal data adopted in compliance with the security measures ex Title V Chapter I and II of the Code and Chapter IV Section 2 of GDPR 679/2016. These will be printed only on the occasion of a meeting and a conversation with the data subject. After the interview, if the candidate is not selected, the CV will be deleted and / or destroyed. In all other cases, after a short period of time and after the talks and after the trial period (180 days) CVs will be deleted from the PC and, if printed, they will be destroyed.

To send Curriculum Vitae use only the following addresses: Human Resources Dpt, Il Pellicano Spa, Località Sbarcatello 58019 Porto Ercole (Grosseto) or send it via e mail at the address recruiting@pellicanohotels.com.

COOKIES & JAVASCRIPT TECHNOLOGIES

None of the user’s personal data is purposely acquired by the website and by our Provider technologies. The only monitoring activities is carried out by the google analytics technology for statistical monitoring of the website visits. This technology use a tracking code that sets first party cookies and JavaScript files lingering on each visitor’s computer. In addition to transmitting information to a Google server, these cookies store anonymous information such as whether the visitor has been to the site before (new or returning visitor), the timestamp of the current visit, and the referrer site or campaign that directed the visitor to the page. The data will be shared with the website google.com only for statistical purposes processing of the visits. The privacy policies available on the website described above. Visitors in any case can turn off the advertising features of Google Analytics on this site by installing the Add Off for your browser downloadable from this LINK.

More google analytics privacy policy available on http://www.google.com/policies/technologies/ads/

OPTION OF CONFERING DATA

Except for that which is specified for the navigational data, the user is free to provide the personal data listed in the request forms of Pellicano Hotels or through contacts with the Office in order to make on-line reservations or to solicit the receipt of informative material or other communications. A lack of conferring this data may cause an impossibility to obtain what is requested.

PROCESSING ARRANGEMENTS

Personal data is processed with automatic instruments for the length of time strictly needed to carry out the purposes for which the data was collected. Specific safety measures are observed to avoid the loss, illicit or incorrect use and unauthorized access of data.

RIGHTS OF THE INTERESTED PARTY

You may contact the Data Controller at any time to exercise your rights as provided for in Section 7 of Law 196/03 and Chapter III GDPR 679/2016, in particular, the right to obtain confirmation as to whether or not personal data concerning him exist and the logic applied to the processing, the right to ask for their integration, the right to object to their processing on legitimate ground, and the right to request rectification, updating, erasure (right to be forgotten) or blocking of data that have been processed unlawfully, the right to obtain a copy of the personal data being processed  as well as the right to data portability to another controller. The requests should be sent to:

  • Il Pellicano Spa, Località Sbarcatello Porto Ercole 58019 (Grosseto)

Furthermore, it is possible to exercise the right to lodge a complaint with the Privacy Supervisor Authority.

P3P

This information regarding privacy can be consulted automatically by the most recent browsers that implement the standard P3P (“Platform for Privacy Preferences Project”) proposed by the World Wide Web Consortium (www.w3c.org).
All efforts will be made to make the functioning of this website as inter-operable as possible with the automatic privacy control mechanisms available in some products used by the user. Considering that the current state of perfecting the automatic control mechanisms do not make them error free or without malfunctions, we would like to point out that this document is published at the following address:

http://www.pellicanohotels.com/privacy-policy/

contains the “Privacy Policy” of this website, which will be subject to updates.

For any further information please refer to the following e mail address privacy@pellicanohotels.com.